At Harris Stocktaking Systems one of the most common issues that we encounter is when a potential client states “sure we already do stocktaking ourselves, why would we need you?”. It’s a fair question. Why pay for something that your staff or even you as a business owner are already doing? We always return to the 3 core principals of what a professional stocktaking provider should offer their clients, Time, Discipline and Integrity.
At Harris Stocktaking Systems we consider our services to be a time saving for our clients. We stocktake all day every day. We have undertaken comparisons with our customers whenever they first come on board against the duration of their previous internal stocktakes. We consistently undertake stocktakes much faster when compared to an internal team. An external stocktaking team turns up when you want them to, not when it suits around their other shifts, so no more arguments about how many hours internal staff have already worked that month, or whose turn it is!
For some bar owners/managers its not that they don’t have the knowledge on how to do an in-depth stocktake, it’s that there always seems to be a competing priority like customers, staff or suppliers that wins. The stocktake is the thing that’s put on the long finger because its tedious, requires uninterrupted concentration and sometimes you’re not even sure what to do with the information once you have it. As an outside external provider Harris Stocktaking Systems only have the dedicated function of stocktaking therefore we are fully focused on completing that task alone. In your business stocktaking might be sporadic and completed only out of occasional necessity, therefore you do not get to see the trends on a timed, regular and comparable basis for the week, month or even year.
The integrity of a stocktake can have two sides. The primary integrity that we intend is that of accuracy. As stated, an external stocktaker is not diverted to deal with customers or external issues. Our core focus is the task at hand. For this reason alone we complete the task more efficiently than an internal member of staff, we don’t lose our place or get distracted. Therefore, the accuracy of the stock take is greatly enhanced, showing your stock levels with integrity that can be used for reporting to head offices or for HMRC or for VAT inspections. Secondly and sometimes of greater concern however, the word integrity can be interpreted as an independent verification that the stock you thought you had is present, and that no stock is being misappropriated. We often find that even the presence of an external stocktaking organisation dissuades misappropriation and after appointment of external stocktakers misappropriation is found very quickly and dealt with to ensure the on-going profitability of our customers.